2009 Treasury Board Policy On Evaluation Essay

6.1 Deputy heads are responsible for establishing a robust, neutral evaluation function in their department and for ensuring that their department adheres to this policy and to its supporting directive and standard. Deputy heads:

6.1.1 designate a head of evaluation at an appropriate level as the lead for the evaluation function in the department;

6.1.2 ensure that the head of evaluation has direct and unencumbered access to the deputy head, as required;

6.1.3 ensure that a committee of senior departmental officials (referred to as the Departmental Evaluation Committee) is assigned the responsibility for advising the deputy head on all evaluation and evaluation-related activities of the department and is:

  1. chaired by the deputy head or a senior level designate;
  2. supported by the head of evaluation on evaluation matters; and,
  3. structured with specific roles and responsibilities, as per Annex B.

6.1.4 approve evaluation reports, management responses and action plans in a timely manner;

6.1.5 use evaluation findings to inform program, policy, resource allocation and reallocation decisions;

6.1.6 ensure that complete, approved evaluation reports along with management responses and action plans are made easily available to Canadians in a timely manner while ensuring that the sharing of reports respects the Access to Information Act, Privacy Act, and the Government Security Policy;

6.1.7 approve for annual submission to the Treasury Board of Canada Secretariat, a rolling five-year departmental evaluation plan (hereafter referred to as the departmental evaluation plan) and confirm that the departmental evaluation plan:

  1. aligns with and supports the departmental Management, Resources and Results Structure;
  2. supports the requirements of the Expenditure Management System, including strategic reviews; and,
  3. includes all ongoing programs of grants and contributions as required by section 42.1 of the Financial Administration Act.

6.1.8 ensure that the following evaluation coverage requirements are met and reflected in the departmental evaluation plan:

  1. all direct program spending, excluding grants and contributions, is evaluated every five years;
  2. all ongoing programs of grants and contributions are evaluated every five years, as required by section 42.1 of the Financial Administration Act;
  3. the administrative aspect of major statutory spending is evaluated every five years;
  4. programs that are set to terminate automatically over a specified period of time, if requested by the Secretary of the Treasury Board following consultation with the affected deputy head;
  5. specific evaluations, if requested by the Secretary of the Treasury Board following consultation with the affected deputy head.

6.1.9 ensure that the departmental evaluation committee and the head of evaluation have full access to information and documentation needed or requested to fulfill their responsibilities;

6.1.10 ensure that ongoing performance measurement is implemented throughout the department so that sufficient performance information is available to effectively support the evaluation of programs; and,

6.1.11 ensure that the head of evaluation is consulted on the performance measurement strategies embedded in the department's Management, Resources and Results Structure.

6.2 Deputy heads of small departments and agencies are responsible for:

6.2.1 designating a head of evaluation at an appropriate level as the lead for the evaluation function in the department;

6.2.2 ensuring that the head of evaluation has direct and unencumbered access to the deputy head, as required;

6.2.3 approving evaluation reports, management responses and action plans in a timely manner;

6.2.4 ensuring that complete, approved evaluation reports along with management responses and action plans are made easily available to Canadians in a timely manner while ensuring that the sharing of reports respects the Access to Information Act, Privacy Act, and the Government Security Policy;

6.2.5 ensuring that the following evaluation coverage requirements are met:

  1. all ongoing programs of grants and contributions are evaluated every five years, as required by section 42.1 of the Financial Administration Act; and,
  2. direct program spending, excluding grants and contributions, and the administrative aspect of major statutory spending are evaluated as appropriate to the needs of the department or agency, and specific evaluations are undertaken if requested by the Secretary of the Treasury Board following consultation with the affected deputy head.

6.3 Responsibilities of the Secretary of the Treasury Board of Canada

6.3.1 The Secretary of the Treasury Board is responsible for providing functional leadership for evaluation across government, including monitoring and reporting annually to the Treasury Board on government-wide evaluation priorities and the health of the evaluation function.

This paper argues that evidence-based policy has clearly made a worldwide impact, at least at the rhetorical and institutional levels, and in terms of analytical activity. The paper then addresses whether or not evidence-based policy evaluation has had an impact on policy formation and public service delivery. The paper uses a model of research-use that suggests that evidence can be used in instrumental, conceptual and symbolic ways. Taking four examples of the use of evidence in the UK over the past decade, this paper argues that evidence can be used instrumentally, conceptually and symbolically in complementary ways at different stages of the policy cycle and under different policy and political circumstances. The fact that evidence is not always used instrumentally, in the sense of “acting on research results in specific, direct ways” (Lavis et al., 2003, p. 228), does not mean that it has little or no influence. The paper ends by considering some of the obstacles to getting research evidence into policy and practice, and how these obstacles might be overcome.

0 comments

Leave a Reply

Your email address will not be published. Required fields are marked *